Medical billing services
With MedHeave, you don’t lose
control; you gain
a department.
visibility into every dollar.
a billing team that responds.
a department.
HIPAA-compliant, revenue cycle management service for healthcare practices in the US.
With us, you replace fragmented outsourced billing with a fully integrated revenue operations function embedded within your practice’s workflows..
Our operational footprint
These aren't aspirational targets.
These metrics are what we deliver, consistently, across all practices and specialties we work with.
100K+
Monthly claims processed
15-25%+
Increase in monthly revenue
Under 10%
Denial rate
Under 40
AR Days
90%+
First-pass rate
97%+
Net collection rate
Experienced across 50+ EHRs. We work natively within your system and never route patient data through third-party tools.
Practices don't hire us just to submit claims. They hire us to keep revenue moving.
As your practice grows, billing as a standalone service stops being enough. With end-to-end revenue cycle management, it becomes a coordinated system that drives how consistently and accurately your practice gets paid. This is how we run and manage your revenue cycle.
Revenue cycle management
MedHeave manages your entire revenue cycle as one integrated system, covering eligibility, charge capture, coding, claim submission, and AR follow-up until fully paid.
Medical billing
We run your complete billing cycle, from charge entry through denial appeals, with a dedicated team accountable at every stage, so you generate revenue on every claim.
Medical coding
We review every diagnosis, procedure, and modifier against your documentation and payer-specific edits, so a coding error is never the reason you lose revenue overall.
Payor credentialing
We manage your credentialing cycle, from primary source verification to CAQH maintenance and PECOS enrollment, so lapsed credentials never cause a claim denial.
Prior authorization
We handle every prior authorization request with the exact documentation each payer needs, follow it through to approval, and appeal every denial so care never stalls.
Worker’s comp & no-fault billing
We verify claims, submit correct codes and documents within 24-48 hours, follow up with adjusters on delays, and manage denials & appeals until you get paid in full.
Denial management
Denial management runs as a dedicated function on our end, with the payer knowledge and the root-cause discipline to recover every dollar that belongs to the practice.
Patient billing
We confirm patient responsibility from EOBs, send up to three statements, make follow-up calls, and coordinate payment plans before escalating accounts to collections.
We Run the Revenue.You Run the Practice.
We Run the Revenue.
You Run the Practice.
One conversation with our team and you will know where your billing is failing and how fixing it will increase your revenue by 15-25%.
Trusted by 700+ providers from coast to coast.
MedHeave works with practices across the country, with a presence in 40+ states, adapting to each state’s payer rules while keeping operations consistent at every location.
Apparently, doctors say very nice things
when they do not have to fight insurance companies.
“Really impressed with how responsive you guys have been and really like making it work, which is amazing. So thank you so much.”
Dr Anika Goldman
Clinical Psychologist
01:58
“You people saved my life, I have to tell you. As far as the billing goes, I am very pleased.”
Dr. Jeffery Kaplan
Podiatrist
02:14
“So that has been interesting and stress-free just to know that you guys have my back.”
Jazzmine Carrilo (Licensed Alcohol and Drug Counselor)
Practice Owner
01:42
01 / 03
Generic billing doesn’t work across specialties. Ours is built especially for yours.
MedHeave works closely with practices in 20+ specialties where we’ve built deep operational familiarity, supporting each field with structured revenue cycle management built around its specific demands.
Behavioral health
In behavioral health, missing eligibility or session tracking can cost several visits, not just one. We stay ahead of authorization limits, benefit caps, telehealth rules, and co-pay terms so billing stays steady through care.
Podiatry
For podiatry billing, we make sure modifiers like 25 and RT/LT are accurate, services align with global periods and payer edits, and orthotics always meet payer-specific authorization and DME requirements before claims go out.
Urgent care
We handle urgent care billing across walk-ins, diagnostics, and procedures. From there, we track payor coding rules, facility contracts, prior authorizations, and eligibility checks so claims never get delayed, cut, or denied.
Orthopedic
We handle orthopedic billing, making sure procedures get authorized upfront and modifiers like LT/RT and bilateral get applied well. Surgical cases with implants are coded and billed the way payers actually expect for payment.
Cardiology
Cardiology billing often triggers NCCI edit denials, bundling issues, and global period violations when E/M services and procedures are billed together. We manage coding and modifier logic to reduce denials and boost payments.
DME
DME billing is handled by aligning orders, documentation, and delivery timelines with payer rules. We apply HCPCS coding, manage capped rentals, and enforce refill limits so claims are never denied for missing paperwork today.
Pediatrics
In pediatrics, we handle well visits and immunizations, making sure vaccine administration and VFC eligibility are correct. Age-based coding stays accurate as well, so nothing gets missed, underbilled, or delayed at any visit.
Anesthesia
The accuracy of anesthesia billing depends on capturing start and stop times correctly. We ensure precise time capture, apply base units and modifiers, and handle medical direction & concurrency so each unit is billed right.
Insights from the billing floor.
From denial trends to specialty-specific coding updates, our blog covers insights that actually matter to providers running a practice.
- Anna Walker
- October 14, 2026
Still looking for a reason? Here's 700+.
Psychology
MedHeave has made the headache of billing insurance effortless. Truly they take care of everything. As a private practice owner, they have been one of the best investments my company has made. Samuel Wright has been an advocate for us from day one. I cannot recommend him and the MedHeave team enough!
Alyssa Dombrowski
Koüm, LLC
Wound Care
MedHeave are extraordinary efficient, had a wonderful time with my credentialing, they answered my questions and provide solutions in a time version. Chloe Martin is very knowledgeable and very professional. I will highly recommend them!!!
Akeem Kareem
Divine Wound Specialist L.L.C.
Social Worker
I highly recommend Medheave! Since taking over my billing, they have already resolved numerous older claims and recovered a significant amount of money that had been outstanding. Sasha has been amazing, responsive, thorough, proactive, and wonderful to work with. She stays on top of authorizations, units, coding, denied claims, insurance follow-up, and all of the details that can become overwhelming when running a small practice. It is such a relief to be able to focus on my clients and know that the billing side of my practice is being handled competently in the background. Their pricing is also very reasonable for the level of service they provide. I am incredibly happy that I made the switch and would highly recommend Medheave to other providers.
Katrina Lee
Caterpillar to Butterfly LLC
Mental Health
I have been utilizing Medheave’s billing services for more than a month and feel such a sense of relief that I no longer am having to do all my own billing, thank you Medheave staff Jenny and Sasha for helping me and relieving the burden of the billing for my practice.
Lynn Rice
Lynn R. Rice LCSW Be Inspired Therapy
Home health
Paul Dudley consistently delivers top-tier work with incredible attention to detail. Absolute pleasure to work with—professional, efficient, and deeply knowledgeable.
Hugues Marcelin
Washington Healthcare Inc
Behavioral Health
I am very pleased with their service. Andy was so patient with me. All of this paperwork is hard for me to handle. And Andy always made sure I understood the process. I highly recommend their services.
Martha Mino
Behavioral Health
I am enjoying working with a company in which I receive more personalized care, quicker responses, and easier access to the MedHeave credentialing team. I feel highly supported in what would otherwise be a stressful and confusing process.
Eva Pechin
Orthopedics
Andy was extremely professional and dedicated. I appreciate his great service. Thank you!
Connor Ziegler
Vitality Orthopedics and Biologics PLLC
Behavioral Health
I’ve had a great experience with MedHeave. Everyone is professional, responsive, and efficient. Specifically, Kevin Anderson, Sarah Fields, Silver Moore, and Amelia Bennet consistently handle requests with a strong sense of urgency and always ensure that tasks are completed promptly.
Kevin is especially helpful with phone calls, scheduling, creating charts, and other front desk responsibilities. He is dependable and willing to assist whenever needed.
The entire team does an excellent job. They communicate well, work efficiently, and consistently complete tasks in a timely manner.
Their professionalism, organization, and dedication have been very helpful.
Izabella Wilson
Center for Psychological Wellness
Podiatry
Medheave is a great company to work with. They were professional and kept the line of communication open during our credentialing process. Nathan Cross and Andy Miller were great. They kept us updated on every step of the process. I would recommend them for your credentialing needs.
Danielle Petrowski
Lavoie Practice of Pediatrics
Mental Health
A billing service with reasonable price. Everyone on the team is very professional and efficient. Especially Kevin, he has been awesome to work with, and posses such good manner when interact with patients. Along with Amelia Bennet, she also has been a great help.
Anh Tran
HKD Outreach
Osteopath
I have a solo medical practice in Spokane, Washington. MedHeave is providing an excellent medical billing service. Leo Cooper is learning and improving the management of my account all the time.
Dr. Donald Williams
Mental Health
Medheave has been a great company to work with. Matthew, Samuel, Paul, Slade, and the entire team have been so communicative, responsive to all our staff, conscientious, hardworking, prompt as resolving client issues, and wonderful to work with. So thankful to have their support and assistance!
Kristen El Khattabi
Trust Therapeutics
Primary Care
ONE OF THE BEST EVER, THEY HELP YOU WEN YOU MOST NEED IT. I RECOMMEND THEM TO ANY ONE, MEDHEAVE IS A GREAT COMPANY. IM VERY PLEASED WITH THEM..
Carmen Marquez
Tender Medical Care
Mental Health
Working with Medheave has been a great experience. Andy is amazing, his knowledge and professionalism has helped my company grow. Working with Andy along with Miles and Paul has been pleasant and productive! I definitely recommend!
Tiran Ambartsumyan
PSYCH THERAPY PROFESSIONALS
Podiatry
Good experience with the company so far. Andy has been very helpful with credentialing and resolves any queries in a timely manner. They have a great team and that works together to resolve any issues. Alvin has been good with billing, very helpful and supportive.
Dr Neha Khanna
Anchor Podiatry
Mental Health
I had a great experience working with MedHeave during the credentialing process. A special thank you to Andy Miller for his professionalism, support, and guidance throughout the process. I highly recommend his services to any provider seeking assistance with credentialing.
Info ego
Ego Therapy
Behavioral Health
Customer service is outstanding. I would highly recommend.
Mary Rea
Rea Counseling
Mental Health
Leo has been very easy to communicate with and he has made this process beyond easy for me.
Sara Pottinger
Podiatry
I have been in practice for many years and have had used the services of a handful of billing companies over the years. I have been using MedHeave for the past year. I have had only positive experiences. The billing routers are being submitted on a timely basis and are scrubbed to correct any errors that my office might have made. The communication lines between the Doctor’s office and biller are always open. The software being utilized is user friendly with multiple reports available for analysis. Lastly, the cost for the billing service is one of the most competitive on the market.
Zevi Isseroff
Podiatric Consulting Specialists
Behavioral Health
My biller is excellent, knowledgeable, efficient, and always reliable. They make billing seamless and stress-free. Highly recommend!
Rosemonde Paulo
MINDSET PSYCHIATRIC AND WELLNESS
Mental Health
Terrible experience with MedHeave; following my signing a contract with them, they subsequently made so many errors that I am still waiting on over $40,000. Claims continue to be denied and have increased 500%. Additionally, this is NOT a local company — everyone is outsourced. TERRIBLE experience.
Justin Dodge
Me, Myself, & Mind
Mental Health
We couldn’t be more impressed with our experience working with MedHeave! As a startup healthcare practice, we were overwhelmed by billing, insurance credentialing, and revenue cycle management challenges — until we partnered with this team. From day one, MedHeave’s expertise in streamlined billing, accurate coding, and proactive follow-ups has made a measurable difference in our operations.
A special shout-out to Andy Miller, Miles Ryder, and Paul Dudley for their exceptional dedication, sense of urgency, and genuine commitment to our success. They helped us navigate complex processes with clarity, always communicating in a way that was easy to understand and offering hands-on guidance every step of the way. They didn’t just answer questions — they anticipated needs, stepped in where assistance was urgently needed, and made sure we felt supported throughout.
Their teamwork and responsiveness turned what could have been a stressful early phase into a smooth, confidence-building experience. If you’re launching a practice and want partners who deliver results fast while making the process feel simple and manageable, Andy, Miles, and Paul are the people you want on your team!
Paula Villanueva
Psychiatry and Mental Health, A Physician
A great company to work with. We work with Joe and he is always so VERY helpful and is so friendly! He is always there when I/we need him and is professional. He gets what we need done in a timely manner. Great with walking me through anything I may need help with as well 🙂
Kayla Hubbard
Excellent medical billing company we have used at the Psychological Office. I fully recommend them to handle your billing account. Anytime I have a question or need assistance with anything, they are right on it! They handle claims quickly, and have made everything easy to join and work with them! Very happy at Dr.Rothfarb’s Office!
Heather Bibeau
Samuel Wright and Matthew Dyer are excellent professionals. They are very kind, approachable, and always maintain a positive attitude. They consistently go above and beyond to support with scheduling and provide clear, helpful information about billing. Their professionalism and willingness to help make the entire experience smooth and stress-free. Highly recommended MedHeave!
Natalie Cardona
Podiatry
Medheave is a great billing company, Simon and staff are very reliable and professional, it is always easy to deal with them, they respond promptly and are very efficient in getting the outcome you require.
Mona Khoury
Avenue U Footcare
Occupational Therapy
Medheave has managed my occupational therapy billing efficiently and professionally. They have been exceptionally accommodating to my preferred style of communication, making the entire process seamless and ensuring everything is handled accurately. Their responsiveness, attention to detail, and commitment to getting the job done right have made them a pleasure to work with. I highly recommend Medheave to anyone looking for reliable and knowledgeable billing services.
Marianna Peykar
Mental Health
This is still a new system and we are working together to work out the “bugs” that any conversion could cause. The staff is very responsive and helpful during this process.
Michael Drewyor
Michael T Drewyor PhD
I highly recommend Medheave Medical Billing for its exceptional commitment and outstanding work. The team is extremely efficient, ensuring that billing stays on track and that claims are submitted in a timely fashion. Their work quality is superb, with minimal errors and keen attention to detail, which has positively impacted our cash flow. We appreciate their proactive communication, transparency, and thorough follow-ups on ALL claims. Overall, their professionalism and reliability make them a valuable partner for any healthcare provider.
Jon
Mental Health
I just started a private practice as a social worker and was overwhelmed by all the applications, especially for Masshealth and Medicare. It’s been a huge help to have the Medheave team to get me through credentialing, checking patient eligibility, and submitting bills.
Deanne Dworski-Riggs
Behavioral Health
Zack works for us and does our billing for the services that we provide! He is a lifesaver for us! He has taken so much stress and pressure off of us so that we can focus on the services that we provide for our clients and not on billing issues! He is very quick to solve issues and problems that come up and does a great job communicating back and forth with us and the insurance companies and also does well communicating with our clients. We are so thankful to have him as part of our team and are grateful for all of his hard work and his dedication. He is top notch in our book!
Vivian Minto
Mountain State Counseling and Behavioral Health Servcies
Mental Health
Medheave has been a blessing. We have tried to find in house billing staff to do this job with minimal success. We finally found Medheave and it has been the best thing we ever did! Nick and his team have been seamless in attacking our aging and facilitating getting our claims paid and benefits and eligibility verified in a timely fashion. We are so grateful to them and wish we had done this sooner.
Julie Lucier
The Center for Psychological Wellness
Mental Health
We have been using Medheave for our billing and scheduling needs, and We are extremely satisfied with their services.
They have been incredibly professional, efficient, and accurate in handling all our billing and scheduling tasks. Their team is knowledgeable about the latest billing codes and regulations, which has helped us maximize our revenue and minimize billing errors.
Additionally, their customer service is outstanding. They are quick to respond and always provide clear and helpful answers. We feel confident knowing that our billing is in good hands with Medheave.
We highly recommend Medheave to any healthcare provider looking for reliable and effective medical billing services.
Li Rob
Trust Therapeutics
Behavioral Health
What appreciated most about Medheave is their exceptional communication and follow-through. Our dedicated account manager Amelia is always prompt, kind, and willing to go the extra mile to address any patient or insurance concern we have. They make a complex, stressful process much easier and truly feel like an extension of our team. Thank you!
Ana Depina
HKD Outreach
Podiatry
Medheave has been the BEST billing company
I have worked with in my 40 years of practice. John Perry has been just amazing to work with. They are professional, respectful and most importantly respond to any concerns almost immediately. I highly recommend them!!!
Dr. Paul Bernstein
Without question, Medheave is an excellent billing partner for my independent practice delivering performance, quality and value in a professional, timely manner.
I chose Medheave to sort through incomplete credentialling, missed billing opportunities and poor communication from other underperforming billing firms. They responded with clarity, insights and options that have significantly improved claims submissions, reduced denials and increased revenue all within an attractive package.
If you are seeking a reliable billing partner for your practice please consider Medheave Billing Services.
James Meleney
Behavioral Health
Medheave is an amazing organization, especially when they hire amazing employees such as Matthew and Samuel. I have had a great experience working with Matthew and Samuel in the billing and scheduling department at Trust Therapeutics. They are consistently attentive, responsive, and efficient and always handling requests quickly and reliably. Beyond that, they are genuinely kind and pleasant to communicate with which makes a big difference in day-to-day work. Their support truly helps everything run smoothly. Highly appreciate all that they do.
Shauna, Clinician at Trust Therapeutics
Shauna Dawson
Trust Therapeutics
Speech Therapy
I am writing to share my positive experience with MedHeave; partnering with them has truly been one of the best decisions we have made.
In particular, Paul Dudley and Brenda Smith have been exceptionally attentive and communicative regarding our caseload. They are proactive in reporting any issues and provide clear guidance on necessary corrections. I especially appreciate their patience and eagerness to help whenever I have questions. Their responsiveness is impressive, often replying within an hour, which allows us to resolve any situation quickly.
Furthermore, the system they have established works so flawlessly that I rarely need to contact them. If you are considering switching billing services, I highly recommend MedHeave as your best option.
Ginnette Valdez
AC Speech Therapy
Psychiatry
Working with Medheave has been a great experience. Andy is amazing, his knowledge and professionalism has helped my company grow. Working with Andy along with Miles and Paul has been pleasant and productive! I definitely recommend!
Nicole Leighton
Willow Women's Psychiatry and Wellness
Behavioral Health
If you are looking for a top notch billing company look no further. MedHeave’s service is exemplary. They are very responsive and they have handled all of my billing needs expertly. I’m am so happy that I found them. They are amazing.
Heidi Hughart
Alcohol and Drug Counselor
Excellent service all through from Medheave. I am very grateful for the timely and professional service provided.
Matthew Yuyun
Northern Pines Counseling LLC
Mental Health
Medheave, with Vincent as my biller, has helped me recover lost revenue and strengthen my practice’s financial stability. His prompt guidance and timely invoicing have been a huge asset. I’m excited to keep growing with Medheave!
Odeline Jean-Baptiste, LCSW
TherapyWalk LLC / Odeline
Podiatry
Responsive to my needs. Finn is always available. Highly Recommend MedHeave!!!
Raymond Mollica
Behavioral Health
We use Medheave for our private psychiatric practice. They are amazing!! They are extremely responsive, on top of all claims, and they fixed MULTIPLE problems that our previous biller neglected for years. I am making much more money now that I am using them. Highly recommend! Courteous, professional, the best.
Samantha Heim
Samantha Heim,APRN PMHNP-BC
Podiatry
After a learning curve from both side I have found the billing service at Medheave to be night and day from my previous billers, and I had many …. They are very service oriented and are trying very hard to correct any issues that have been raised.
And I would highly recommend there billing service.
Fabienne Rottenberg
Mental Health
My experience with MedHeave has been exemplary! After having a negative experience with another credentialing specialist/billing service, I fortunately found MedHeave. Their team is efficient, diligent, and highly responsive. I highly recommend MedHeave for provider credentialing and medical billing services!!
Rachael Darian
Fix Your Mind PLLC
I have a solo medical practice in Spokane, Washington. MedHeave is providing an excellent medical billing service. Leo Cooper is learning and improving the management of my account all the time.
Sugar Bear
Dr. Donald Williams
Psychiatry
Medheave is great to work with. They are very responsive.
Nicole Lambert
InnovaMind Psychiatry
Cardiology Billing
Great service from MedHeave, practice revenue has increased considerably, always approachable.
Sanjeev Goyal
Heart rhythm specialists of Central Massachusetts
Preventative care
Excellent service from start to finish! Timely, professional, efficient, knowledgeable, and polite and always willing answered questions and concerns. Greatly appreciated!!!
Domenick Bianchi
Preferred Healthcare Associates INC
Mental Health
I am extremely happy with everything Tom Buttler, who was assigned to manage my account, has done. I have been a solo practitioner since 2020, and have had both positive and negative experiences with billing companies. Medheave has been very positive, and I would recommend them without reservation.
Susan Buckman
The Wishing Tree Counseling
Podiatry
Awesome service! They are very professional and quick to respond to any issues. The whole team including Alvin, Jace, lynn, Robin and eliza are great! Thank you for all your help and assistance team MedHeave.
Gireesh Reddy
Restore Foot & Ankle Specialists PLLC
Behavioral Health
Medheave is highly professional company that we have enjoyed working with. They are highly detailed and follow claims closely to ensure prompt payment. I highly recommend working with them.
Amy Farrar
Pathways to Wellness LLC
Mental Health
It’s trully a pleasure to work with John Perry. He is pleasantly attentive in making sure that my requests for insurance billing are gainfully and expeditiously successful. I appreciated Medheave services very much.
Ernesto Alvarez
Podiatry
Very knowledgeable and responsive to questions. Very satisfied with MedHeave’s service.
Dr Louis Scotti
All lsland Footcare
Mental Health
I am so thank ful to Angelica Reign and Leo Maddox for helping me get credentialed and my billing organized. They are always available and quick with responses which keeps my mind at peace knowing they are working on it. Highly recommend MedHeave.
Jazzmine Carrillo
Ready 2 Rise Counseling LLC
Psychiatry
MedHeave has made our insurance billing process so much easier. Angelica Reign, Darren, and the rest of the team have been great to work with.
Colleen Bailey/Jordan Ouellete
Nutrition Empowered
Nutriotionist
Cadence and Talen are Fast and efficient, they communicate fast and make the billing process run smoothly.
Daniela Sandoval Archimbaud
Health is Life
Family Medicine Practice
Natalia davis from MedHeave has been handling the Nully medical LLC billing in the last 3 months. Natalia’s strength lies in very good response time and always ready to go extra length in getting things done . I will recommend her.
Abiola Akinboboye
Nully Medical LLC
Psychiatry
We are very satisfied with the services provided by MedHeave. The staff especially Simon is responsive, detail oriented and always willing to help.
Faisal Shamshad
Resilient Raza Psychiatry LLC
Mental Health
it is a real pleasure working with this wonderful team. Leo and seuess are really amazing, and very dedicated to make our company successful
Efraim O
Ohr Health Pllc
Podiatry
Excellent Service MedHeave offers for Medical Billing. Alvin Arden and John Perry are phenomenal ,very experienced with medical billing and they do an amazing job, I highly recommend them .
Michael Moharan Lewis
STAR PODIATRY PC
Gastroenterology
They are incredibly responsible, attentive, and professional. Since we switched to Emily and Leo as our billers, we haven’t had any issues. Excellent service—10/10.
William Pullano
Mental Health
They’ve completed credentialing for me on 2 occasions now and are great to work with. They get started on it quickly, communicate along the way when they receive new information, and complete the process from start to finish. I’ve worked with Jimmy Adams most recently and he’s been very helpful!
Jeff Pincin
Psychiatry
I am very satisfied with the services I received. The process was smooth and efficient from start to finish. Jackson Pierce was professional, polite, and maintained excellent communication throughout. I truly appreciate the support and would highly recommend these services.
Laura Cuevas
Andover Psychotherapy LLC
Podiatry
I highly recommend MedHeave. They have been handling my billing for over one year. They are very detailed, responsive, knowledgeable and professional. Claims are submitted cleanly, denials are handled promptly and their communication is outstanding. They also handle all pre-authorizations and credentialing!
Andrew Shapiro
Valley Stream Podiatry
Physical Therapy
Medheave has been excellent for my Physical Therapy Practice. We’re an out of network practice that helps our patients submit for reimbursement and they have taken this on and done a great job at a fair price. Highly Recommend!
Elliot Fishbein
Fishbein Physical Therapy DBA KFMT Physical Therapy
Home Care
They have a good team .I am working with Frank and he is great.
Nana Owusu
Safe Hands Staffing LLC
DME
Great experience so far with Leo and his team at MedHeave.
Wassim Bechara
Breast Pumps By Sam
Mental Health
Always respond to any questions quickly. Easy to deal with. Particularly helpful for small providers/ Docs who cannot afford large minimum payments. Between Haroon and Adam, they have a good and very responsive team.
George Isaac
DOCTORS ISAAC & ISAAC PSYCHIATRIC PA
Urgent Care
MedHeave’s a great company to work with. They are very responsive. I highly recommend them for credentialing and billing services.
Sulayman Zuod
Walk-In MD Clinic
Podiatry
Extremely helpful service. I would highly recommend their services.
Farhan Masani
Dr. Farhan Masani
Behavioral Health
They’ve been prompt, organized, and efficient. The customer service is fantastic.
Jaclin Gerstel-Friedman
JGF Therapy
Labortary
MedHeave allowed my company to finally gain reimbursement after two awful experiences. Alex even found out ways for additional reimbursement. IK Medical Diagnostic Loves our biller!!
Femi Barrett
IK Diagnostic
Behavioral Health
Excellent medical billing company we have used at the Psychological Office. I fully recommend them to handle your billing account. Anytime I have a question or need assistance with anything, they are right on it! They handle claims quickly, and have made everything easy to join and work with them! Very happy at Dr.Rothfarb’s Office!
Herb Rothfarb
HERBERT IVAN ROTHFARB Ph.D.
Podiatry
I would highly recommend Medheave. They are very responsive to questions or problems. We have found that they always follow up on problems with prompt resolution and good communication.
Harvey Jacobs
Nephrology
Medheave is an excellent billing company.. They have professional staff who would respond promptly and take care of billing issues seriously. I have worked with other billing companies and so far found Medheave the best in this industry.
Humaira Mahmud
Kidney & Hypertension
Podiatry
Switched to Medheave few months ago, so far so good. Shane, Andrew and the rest of the team have been very good, responsive, and extremely helpful.
Albert Samandarov
Internal Medicine
I have had positive experiences with Medheave Medical Billing service. They respond to your questions promptly, pick up the phone promptly. MedHeave has been a big help to my business. I would highly recommend them to any medical service needing medical billing.
Emmanuel Peprah
White Plans Primary Care
Still looking for a reason?
Here's 700+.
Podiatry
I have recently switched to Medheave from an independent billing company and I am really pleased with them. Finn, Shane and the rest of the team are very professional and really know how to get the job done. They communicate with me all the time to ensure that every claim has been submitted correctly. They were so patient with me in setting everything up. Simultaneously, I also started using a new EHR (NextGen) so the team walked me through how to set up the superbill etc. They obviously know how to use multiple EHR softwares which makes their knowledge so versatile. My previous billers were completely negligent and incompetent so this was such a pleasant experience to switch to Medheave and feel secure knowing that I’m not losing loads of money! Speaking of money, I feel that they charge a fair rate. I have a small practice and I cannot afford to pay high percentages. Meheave seems to tailor to both big and small practices and their individual needs, making it cost effective. I would highly recommend Medheave to anyone looking for a good billing company.
Dr. Stephanie Miraglia
Alexander J. Miraglia Podiatry, PLLC
Labortary
MedHeave is a great billing company. They are very precise and attentive to all matters. I especially would like to say that Alvin is the best employee. He is very smart, prompt and great at his job. Because of his professionalism and attention to detail, I will be recommending MedHeave to others.
Robert Pogosian
Cabio Inc
Mental Health
Medheave is the epitome of a company to work with when it comes to credentialing. Miles has been extremely instrumental and supportive in my case. He has been exceptionally professional and patient every step of the way as we navigated the loopholes over the course of the credentialing process. Thank you, Miles, for your kind heart and support.
Aloysius Tamufor
Washington Healthcare LLC
Podiatry
I have been a MedHeave client for only two weeks, but I am thrilled with their service. They have virtually rescued my practice. I am a semi-retired podiatrist, basically a small account, yet they are handling my billing needs as if I have the largest practice in the USA. My account manager is totally on the ball. She (and I won’t mention her by name cause I don’t want to share) is very attentive to my needs and responds quickly to my queries. I have every confidence in her expertise. I was almost ready to retire completely due to the stress caused by my old biller. Thank you again MedHeave!!!
Jeffrey Kaplan
Essex Podiatry Associates P.A.
Mental Health
Medheave has made my billing so much easier for my private practice! Darren has truly been a pleasure to work with! The entire Medheave team has been so helpful in billing and coding for my practice. I highly recommend Medheave to all providers!
Dr Athina-Eleni Mavroudhis
Athina-Eleni G Mavroudhis, LMHC, Inc
Pain Management
I am a board certified physical medicine and rehabilitation physician who open my own practice eight months ago. I was very confused with the whole insurance/billing world. I started with one billing company and ended up changing to MedHeave in May 2025.So far, my experience with Medheave has been great. They are very proactive and can take a lot of work off my back on both the front and back office ends. Leo Cooper has been great. He has gone above and beyond to answer all my questions and to sort out all the confusion that was inherited to me from my old billing company. Mark Taylor has also been very helpful in orchestrating meetings, and helping with complex insurance cases. If you’re looking for a great billing company, look to Medheave!
Steven Ritucci
Dr. Steven Ritucci
Podiatry
I am a Podiatrist in New York and I’ve been a customer for a couple of years and so far, everything has been great, any issues are resolved quickly, very responsive, fast and great service. I highly recommend them AAA++++
Walter Perez
Advanced Walk-In Foot Care
Psychiatry
Hiring Medheave has been the BEST decision we have made for our Medical/Behavioral Practice. The attention to detail, follow up and Communication was something we did not receive with our 2 previous billers which resulted in lost revenue. I would Highly recommended Medheave to any Practice looking for Professional Billers that get the Job done.
Eileen Granese
Algo Health LTD
Physical Therapy
I would highly reccomend Medheave for medical billing. They are very quick to answer all questions you have and are also very reliable. They are a great company to communicate with.
Monika Khana
Flex Physical Therapy
Depression & Anxiety
I highly recommend Medheave for their credentialing services. I was pleasantly surprised by how quickly my BCBS insurance was approved. The credentialing team, led by Andy and Jimmy, was professional, responsive, and always respectful in addressing my questions. I’m also especially grateful to Garry Dale, who coordinated the entire process seamlessly and made sure everything I needed was taken care of. Overall, my experience with Medheave has been efficient, professional, and truly exceptional.
I also have a good experience with Medhave Health Care’s billing Services. The team has been professional, responsive, and helpful throughout the process. I would particularly like to acknowledge Leo Cooper and Seuss Geisel for their support and assistance.
They have done a thorough job in addressing questions and concerns, and their communication has been clear and timely. I appreciate their responsiveness and willingness to provide updates when needed.
They have also been helpful with billing-related matters, taking the time to explain details and assist in resolving issues. Their professionalism and attention to detail have made the process easier to navigate.
Overall, Medhave Health Care Services has provided reliable service and support. Leo Cooper and Seuss Geisel have been helpful, professional, and easy to work with, and I appreciate the assistance they have provided. I would highly recommend their services.
Jane S
Peer Support Specialist
As the office manager of a busy Podiatry practice, I work closely with our billing company on a daily basis, and I can honestly say Medheave has been wonderful to work with.
Finn and Natalia have both been phenomenal- extremely attentive, responsive and professional. Their billing services have been impeccable, and they always make themselves available when needed. It has truly been a pleasure working with them.
Melissa M
Resilience Revival Peer Support Services
Behavioral Health
Outstanding work all around! The team is fast, efficient, and communicates exceptionally well. They truly go above and beyond to keep everything running smoothly for our private practice. After a terrible experience with another company, transitioning to them was a breath of fresh air, they picked us up and hit the ground running! Services they provide us with are credentialing and medical billing. Highly recommended
Alessia Ritacco
Empowered Health Care Services
Mental Health
We reached out to Medheave during the early stages of planning our psychiatry private practice, and it was one of the best decisions we made. Haroon and his team were professional, responsive, and proactive in addressing any issues, guiding us through credentialing and setting up a reliable billing system. Now, 3 months in, everything runs smoothly, and we truly could not have been so successful without their support. Highly recommend Medheave to any mental health practice in need of billing and credentialing services.
Alicia Battles
Lumina Psychiatry
Wound Care
I have worked with several billing companies prior to Medheave. I have to say that the consistency in collecting on claims, appeals, and denials is the most extensive we have had to date. Nate Morgan is our account manager and I have to say that he is always professional and responsive. I am very satisfied with the services our practice is receiving and highly recommend them as a billing company.
Erick Rivas
Avanti Wound Physicians, PLLC
Mental Health
I am incredibly grateful for the support and professionalism provided by My Billing Circle. Working with Jackson Pierce has truly made a significant difference in the growth and stability of my practice. His knowledge, responsiveness, and dedication have been exceptional throughout the credentialing and billing process.
Before working with them, I was losing revenue because I did not fully understand how to properly correct and resubmit claims. Jackson and his team took the time to guide me, answer every question promptly, and ensure claims were handled correctly and efficiently. Their support has helped improve both my billing process and financial stability.
Additionally, they successfully credentialed me with multiple insurance companies across my state, which has allowed my practice to expand access to more patients and continue growing within the community.
I highly recommend My Billing Circle to any provider or private practice looking for reliable, knowledgeable, and supportive billing and credentialing services. Their commitment to their clients truly stands out.
Johelly Chalas
New England Counseling Services and Wellness PLLC
Neuropsychology
We recently started using their billing services and I have to say I’m very Impressed…Especially with Quality of service, the Customer Support and the Turn Around times on the Claims…. Nate , Morgan and Bret have been in contact with me almost everyday making sure all of my issues are resolved on the claims… And Even if I schedule a Patient at the last minute, I can call and ask them to verify benefits and eligibility and they are right on it for me… I’m very happy so far with the level of service!!!
Thank you MedHeave!!!
We appreciate all your doing for us!!! :)
Roscoe Burrows
Roscoe G. Burrows
I had an excellent experience working with Jimmy Adams at Medheave Healthcare IT Services. Jimmy provided exceptional credentialing support, demonstrating deep expertise and a commitment to quality throughout the process. He is highly knowledgeable, patient, and clearly invested in his clients’ success. I highly recommend Jimmy Adams and the Medheave team for anyone seeking reliable and professional credentialing services.
Jen S
Jan Stone, M.A., L.P.C.C., LLC
Mental Health
I recommend MedHeave to every clinician I know in private practice. Every month I get a bill and smile as I pay it because it feels WORTH every penny. Finn is amazing and I really feel like he is a part of my practice. I couldn’t be happier with the service that I get from both Finn and Angelica.
Amanda Spears
Songbird Psychotherapy, LLC
Virtual Assistant
I highly recommend Kevin Anderson and Amelia Bennet for their outstanding virtual assistant services. They manage all of my scheduling, appointment changes, cancellations, and day-to-day administrative tasks with exceptional professionalism and efficiency.
As a counselor, having reliable support behind the scenes is invaluable, and Kevin and Amelia consistently go above and beyond. They are organized, responsive, detail-oriented, and always communicate clearly with both me and my clients. Their dedication allows me to focus on providing the best care possible while knowing that my schedule is being handled smoothly.
Thank you both for your hard work, professionalism, and commitment. I truly appreciate everything you do and would highly recommend your services to anyone looking for dependable and trustworthy virtual assistants.
Marc Mahoney, Anh Tran
HKD Outreach
Behavioral Health
We’ve had a great experience with Paul, Matthew, Slade and Samuel, whose support has significantly improved the efficiency of our behavioral health practice. Their billing team is accurate, responsive, and well-versed in behavioral health claims, helping reduce denials and speed up reimbursements. The scheduling platform is user-friendly, reliable, and has helped lower no-show rates while integrating smoothly into our workflow. Overall, their services have streamlined our operations and allowed our team to focus more on patient care.
Trust Therapeutics
Trust Therapeutics
Mental Health
As a first time private practice owner, the team at MedHeave has been a Godsend. I am grateful for their support as this world of billing and credentialing is something completely beyond me. I am especially grateful for my team Jimmy Adams for credentialing and Samuel Wright for billing. I really feel that they are in my corner and are willing to go above and beyond for our practice. They are incredibly responsive to my questions, and most importantly to me, they are willing to badger the insurance companies for me to make sure that our team is getting taken care of! I really dont think I could bill insurance without them, and I am grateful for how much they have taken off my plate. I highly recommend MedHeave. It has been one of the best decisions I have made as a practice owner and has made the complex world of billing navigable.
John-Paul Dombrowski
Koüm, LLC
Podiatry
I highly recommend this billing company. They are professional and very good at what they do. Being a small company only adds to the personalization they offer to each client. My only regret is that I did not find them sooner! They are responsive to each and every question we have and have gone over and above any expectation I had. Great company!
Bonnie Vader
Bonnie Vader DPM
Speech Therapy
MedHeave has been absolutely amazing to work with! I was nervous about outsourcing my billing because I thought onboarding would be stressful and claim turnaround times would be slow, but they made the entire process seamless. Brenda and Paul are wonderful — extremely responsive, knowledgeable, and always willing to help with any billing issues that come up. Their communication and support have exceeded my expectations. I am so happy I made the switch and would highly recommend MedHeave to anyone looking for reliable billing services!
Taylor Gianfrate
Speak N Play Therapy LLC
Psychiatry
Med Heave is an excellent organization. Andy Miller, Nathan Cross, and Gary are experts with phenomenal drives. They get the work done. DOLDOT Care LLC, a psychiatric/mental health clinic in MN utilized the services provided by Med Heave, and the results were not only above satisfactory level but timely. Thank you Guys. We appreciate you all. Med Heave is highly recommended for both credentialing and medical billing services.
Bisi Aluko
DolDot Care LLC
Podiatry
I can’t say enough good things about MedHeave – Heath Billing Services! After switching from my previous billing provider, the difference has been night and day. They are incredibly responsive, professional, and proactive—qualities that were seriously lacking with my old service.
From day one, the team took the time to understand my practice’s unique needs and worked quickly to get everything running smoothly. Questions are answered promptly, issues are resolved fast, and I finally feel like I have a true partner in managing my billing.
If you’re considering making a switch, I highly recommend giving them a try. It’s made a huge difference for me and my practice!
Richard Arnowitz
Avenue U Foot Care
Mental Health
I started working as a therapist around 40 years ago when things were easier. Now, everything with insurance is insane. I was about to just close up shop because of the extreme headache of insurance. I would send claims and get some stupid reason for denial. I would try to deal with the insurance companies and would get either a rude condescending customer service agent or just a run around. As a last straw I found MedHeave. I wish I had found them earlier. They took the headache. I finally got the approval I was seeking. It took time because nothing is quick when you are dealing with insurance. There might be periods where you do not hear from anyone but be patient. MedHeave can only work as fast as insurance permits but they kept on course. I cannot recommend them strongly enough. Let MedHeave take the headache for you. I found MedHeave to be very polite. I am an old fart and put courtesy, professionality and politeness as major factors. I do not impress easy and was impressed with them and their results. Thank you MedHeave!
Dr. Robert D. Baize
Doug Baize
Daize Counselling
Behavioral Health
We recently partnered with MedHeave for our medical billing needs, and the results have been nothing short of outstanding. They’ve managed to deliver twice the output of our previous billing person at half the cost, all while maintaining incredible efficiency.
With a staff of ten therapists, MedHeave has consistently handled all of our submissions seamlessly. Their ability to quickly and accurately verify client benefits has been a huge help.
Beyond their technical skills, MedHeave is also an absolute pleasure to work with. They are super easy to communicate with, incredibly friendly, respectful, and courteous in every interaction. It’s rare to find a team that is not only efficient but also so thoughtful and supportive. They even went above and beyond to assist us with setting up a group NPI, showcasing their commitment to helping us succeed.
In our opinion, MedHeave is the best medical billing team around, and we couldn’t recommend them more highly to any healthcare provider looking for a reliable, cost-effective, and friendly billing team.
Reza Mohammed
Life Cenetered Therapy
Podiatry
I have had the opportunity to use MedHeave as my billing company for the past 6 months. I have used other companies over the past 20 years and MedHeave by far is the best. Their customer service and ability to communicate with the practice and patients is the best. They answer all questions right away and send reports on a regular basis. Very professional, ethical and on top of your billing. Much better to utilize their skills than being frustrated doing billing in your own office. A+++++.
Alan Rosen
Dr. Alan J. Rosen, DPM, PC
Podiatry
Medheave is a Great Company to work with, Claims always getting paid on time and if there are any issues they respond immediately.
All the billing representatives are all very kind and courteous. I would recommend them to anyone who is in need of a billing company.
Frank Rinaldi
Dr. Frank Rinaldi
Behavioral Health
Medheave and Seusw Geisel have provided excellent billing services. They are professional, attentive, and highly responsive. Communication is clear and timely, and they consistently handle issues efficiently. I highly recommend their services.
Patty Underwood
Patty Underwood, LICSW, LLC
Internal Medicine
We’ve had a great experience with MedHeave. Darren and Caden are a pleasure to work with. Among all the firms we work with, MedHeave consistently produces the highest reimbursement percentages through accurate submissions and diligent follow-ups.
Joseph Landau
Plaza East Internal Medicine
Podiatry
Our practice has been using Medheave for the past 4 years, and the experience has been overwhelmingly positive. The quality of service is excellent; we’ve seen a marked reduction in claim denials and coding errors since transitioning, which has significantly improved our revenue cycle.
Our primary point of contact, Andrew Jones, deserves special mention. Andrew is consistently professional, knowledgeable, and incredibly responsive. Whenever we’ve had a complex query or needed clarification, he has provided prompt and effective support, demonstrating a deep understanding of billing intricacies.
The turnaround time for claim submission is consistently fast, typically within 24 hours of receiving charge information. Payment posting and reconciliation are also handled efficiently.
Beyond standard billing, their team is proactive in following up on aging accounts receivable and provides clear, useful monthly reports that help us understand our financial performance better.
Overall, the combination of high-quality billing, rapid turnaround, and outstanding customer support, particularly from individuals like Andrew Jones, makes Medheave a valuable partner for our practice. Highly recommended.
Michael Genkin DPM J
Elite Footcare NYNJ
Behavioral Health
Medheave has done a very professional job for me and is timely and responsive to my questions and to my needs. They are a good value and I cannot be more pleased.
Jacques Gourguechon
Whole Hearted Psychotherapy, LLC
Podiatry
If you’re seeking a team that is truly understanding, easy to communicate with, and committed to continuous improvement, MedHeave is the perfect choice. My billers, Finn and Maria, have been incredibly helpful and kind, making the process seamless. Haroon is always available to assist and is an exceptionally generous, genuine, and understanding resource. Thank you, MedHeave, for your outstanding support.
Amna Ashfaq
Amna Ashfaq Podiatry DPM PC
Behavioral Health
Love working with the team at MedHeave. They are knowledgeable, comminicate very well, and are timely. Everything we need for our private practice. I feel confident they know what they are doing, and trust me, I have worked with a lot of billers and MedHeave is the best.
Dixie Brown
Lotus Healing
OB/GYN
Leo Cooper is an exceptional biller. He is incredibly thorough, fast, and highly responsive. Not only does he handle straightforward cases efficiently, but he also navigates complex issues with ease. Leo was instrumental in helping me transition from my old office to my private solo practice by managing the credentialing process seamlessly. I highly recommend his services!
Henrietta Stancz-Szeder, MD
Dr. Henrietta Stancz-Szeder
Podiatry
Professional and attentive. Helped straighten out a lot of my billing issues. I would definitely recommend MedHeave’s services.
Michael Pliskin
Dr. Michael Pliskin
Mental Health
Medheave has been enormously supportive every step of the way in starting up my private practice, answering all my questions and assisting me not only with insurance paneling but setting up my billing. I’m so grateful to Medheave. Highly recommend them!
Debbie Alexander
Dr. Debbie Alexander
Diabetes
Outstanding, professional team with excellent communication throughout the credentialing process. I highly recommend MedHeave.
Sherine Solomon
Diabetes Insight and Weight Management LLC
Behavioral Health
We are very pleased with the services we are receiving at our practice. The staff at Medheave Medical Billing Services are knowledgeable, friendly and efficient. Would highly recommend their services.
Lisa McDonald
Mountain State Counseling and Behavioral Health Services
Podiatry
Great billing service. Quick and available when you need them!
Mark Sharobeem
Manhattan Podiatry Group
Behavioral Health
Medheave took care of the credentialing with health insurances for me–and it was during a time of stress. They were supportive. The process took a long time (months, some still pending), but they are always available if you have questions. They currently do medical billing as well–their percentage is fair. Recommended.
Ariel Shapiro
Internal Medicine
I have had positive experiences with Medheave Medical Billing service. They respond to your questions promptly, pick up the phone promptly. MedHeave has been a big help to my business. I would highly recommend them to any medical service needing medical billing.
Emmanuel Peprah
White Plans Primary Care
Podiatry
Switched to Medheave few months ago, so far so good. Shane, Andrew and the rest of the team have been very good, responsive, and extremely helpful.
Albert Samandarov
Nephrology
Medheave is an excellent billing company.. They have professional staff who would respond promptly and take care of billing issues seriously. I have worked with other billing companies and so far found Medheave the best in this industry.
Humaira Mahmud
Kidney & Hypertension
Podiatry
I would highly recommend Medheave. They are very responsive to questions or problems. We have found that they always follow up on problems with prompt resolution and good communication.
Harvey Jacobs
Behavioral Health
Excellent medical billing company we have used at the Psychological Office. I fully recommend them to handle your billing account. Anytime I have a question or need assistance with anything, they are right on it! They handle claims quickly, and have made everything easy to join and work with them! Very happy at Dr.Rothfarb’s Office!
Herb Rothfarb
HERBERT IVAN ROTHFARB Ph.D.
Labortary
MedHeave allowed my company to finally gain reimbursement after two awful experiences. Alex even found out ways for additional reimbursement. IK Medical Diagnostic Loves our biller!!
Femi Barrett
IK Diagnostic
Behavioral Health
They’ve been prompt, organized, and efficient. The customer service is fantastic.
Jaclin Gerstel-Friedman
JGF Therapy
Podiatry
Extremely helpful service. I would highly recommend their services.
Farhan Masani
Dr. Farhan Masani
FAQs
Questions we often hear from providers like you.
Switching to a different billing setup is not a small decision. These are the operational questions practice owners ask us before making the move, to make sure it’s the right one.
How does MedHeave handle denied claims?
90% of denials are caught through ERAs. 70% are resolved with modifier corrections and resubmitted. The rest are sent to the provider for clinical input. If the corrected claim is denied again, we appeal. Write-offs only happen with provider approval.
What happens to our existing AR when we transition to MedHeave?
We build a full aging sheet and identify claims still within rework windows. Commercial payers allow approximately 90 days; Medicare allows up to 1 year. Claims in the 60 to 120 day bucket are prioritized first. Write-offs are only recommended with your approval.
How do you handle out-of-network billing and the No Surprises Act?
For OON claims, we verify benefits, submit clean claims, and negotiate underpayments through companies like MultiPlan and Zelis. For NSA-eligible claims, we manage open negotiation, IDR filing through the CMS portal, and QPA analysis. Our IDR success rate runs 75 to 85%.
Do you handle prior authorizations or just claims?
We handle both. Auth requirements are verified by specialty and payer, requests are submitted with clinical documentation, and status is tracked centrally. Standard turnaround is 2 to 5 business days. If a claim is denied for missing auth, we check retro auth first, then file a medical necessity appeal.
How do you handle underpayments on in-network claims?
Every EOB is compared against the contracted fee schedule. If the payment is below the contracted rate, we request reprocessing. We bill at 150% of the allowable to prevent charge-level underpayments. Consistent underpayers are flagged to the provider and escalated to credentialing for contract renegotiation.
How quickly do you submit claims after the provider signs the encounter?
Within 24 hours of the signed encounter notes. Missing CPT or diagnosis codes are flagged to the provider the same day. Unsigned notes are flagged weekly. All submissions are tracked through the clearinghouse to confirm successful transmission.
Who works on our account, and what happens if someone leaves?
A dedicated team handles charges, AR, and payment posting, each with a supervisor running daily audits. Resigning staff serve a 30-day notice for SOP handover. Supervisors are a real-time backup on every account.
Do you handle credentialing?
Initial and re-credentialing, including primary source verification and payer follow-ups every 14 business days. Commercial payers take 2 to 4 months; Medicare and Medicaid take 1.5 to 3 months. Expirables are tracked and flagged 60 to 90 days before lapse. CAQH maintenance is included.
How do you handle coordination of benefits with multiple payers?
We determine primary and secondary responsibility. If both plans refuse primary, we contact the patient to update COB with the insurers. Conference calls are arranged when needed. Primary is billed first, remaining balance goes to secondary.
What reporting do we get and how often?
Charge and payment reports weekly. AR reports monthly. Denial trends, underpayment patterns, and payer performance are tracked continuously. Custom reporting is available on request.
How do you protect patient data and stay HIPAA compliant?
Encrypted systems with role-based access controls. ERA and EFT setups are configured during onboarding to minimize manual data handling. Coders hold CPC certifications through AAPC and stay current via CMS, AMA, and continuing education. Coding is based strictly on documentation.
